Privacy Policy

How Oslo Meet collects, uses and protects your business data with AI-powered matching

Last Updated: May 2026

Table of Contents

  1. Introduction
  2. Data We Collect
  3. How We Use Your Data
  4. AI & Automated Processing
  5. Data Sharing & Visibility
  6. Your GDPR Rights
  7. Security & Retention
  8. Contact Us

1. Introduction

This Privacy Policy explains how Oslo Meet ("we", "our", or "Oslo Meet") collects, processes, and protects information when you use our AI-powered business matching platform. We are committed to transparency and compliance with GDPR and Norwegian data protection laws.

Controller: Oslo Meet, Norway. DPO Contact: post@barros.no

2. Data We Collect

Business Profile Data

  • Company name, industry, size, location
  • Business goals, challenges, technologies
  • Collaboration preferences and target markets
  • Contact information for account management

AI Processing Data

  • Text descriptions converted to semantic embeddings
  • Compatibility scores and match recommendations
  • Interaction data (matches viewed or contacted)

Technical Data

  • IP address, browser type, device information
  • Cookies and analytics (see Cookie Notice)
  • Log data for security and performance

3. How We Use Your Data

We process your data for the following lawful purposes:

  • AI Matching: Analyze profiles and recommend compatible businesses using semantic analysis
  • Platform Functionality: Create profiles, manage membership, enable connections
  • Communication: Send match notifications, event invitations, service updates
  • Improvement: Refine matching algorithms and improve user experience
  • Legal Compliance: Fulfill contractual and regulatory obligations under Norwegian law

Legal Basis: Processing is based on contract performance (membership), legitimate interest (platform improvement), and your consent (optional features).

4. AI & Automated Processing

Oslo Meet uses AI to analyze business profiles and suggest potential matches. This constitutes automated processing under GDPR Article 22.

Your rights regarding AI processing:

  • Understand how matching works (see How It Works)
  • Opt out of AI-powered matching; use manual browsing only
  • Request human review of automated decisions affecting you
  • Correct profile data anytime to improve match accuracy

We do not use your business data to train public AI models. Your information is processed only within Oslo Meet for matching purposes.

5. Data Sharing & Visibility

Your profile visibility depends on your membership settings:

  • Public: Visible in Oslo Meet directory to all visitors
  • Members Only: Visible only to verified Oslo Meet members
  • Private: Used only for AI matching; hidden from search/directory

We do not sell your data. We may share aggregated, anonymized insights (e.g., "50 logistics companies joined this month") for marketing purposes.

Trusted Processors: We use GDPR-compliant services: Supabase (EU-hosted database), OpenAI API (semantic analysis, no training on your data), and analytics providers (anonymized data only).

6. Your GDPR Rights

As a data subject in the EEA, you have the right to:

  • Access your personal data
  • Rectify inaccurate information
  • Request deletion ("right to be forgotten")
  • Restrict or object to processing
  • Data portability (receive data in structured format)
  • Lodge a complaint with Datatilsynet (Norwegian DPA)

To exercise any right, contact us at post@barros.no. We respond within 30 days per GDPR.

7. Security & Retention

We implement industry-standard security:

  • Encryption in transit (TLS) and at rest
  • Access restricted to authorized personnel
  • Regular security audits and vulnerability testing

Retention: We retain data while your membership is active. Upon cancellation, you may request deletion. Inactive accounts may be archived after 24 months.

8. Contact Us

Questions about privacy or data processing?

For cookie-specific information, see our Cookie Notice.